Festival Planning

The National HASSRA Team organises two HASSRA activity Festivals every year. They organise all the events and accommodation for these events. Regions are required to organise their own teams for the events.

Regions are required to select a Team Manager/­Deputy, supported by a committee, if so required, to take on the respon­sibility of co-ordinating Regional events and reporting to the National Team.

Key Duties of the Team Manager

  • Together with the regional BOM decide the festivals qualification programme ensuring events are held before deadline dates for completion of the Festival Regional Attendance spreadsheet.
  • Deadlines: 27th April 2018 for July Festival and 22nd June 2018 for the September Festival.
  • Liaise with individual event organisers to arrange advertising/­promotion of qualification events.
  • Advertise for competitors for any activities where a qualifier will not be held and also for open competitions.
  • Complete the commitment record for both the July and September Festivals.
  • Deadline 30th March 2018.
  • Submit names for open competitions.
  • Deadline 30th March 2018.
  • Obtain quotes and book transport, if required.
  • Order and distribute regional kit.
  • Complete Regional Festival Attendance spreadsheet detailing all regional competitors. A return should be completed at the end of every month and sent to Moz Baker.
  • Final deadlines: 27th April 2018 for July Festival and 22nd June 2018 for the September Festival.
  • The National Team will then send each participant a link to the Festival registration survey. Each participant must complete this by the required deadline. This will enable the activities and competitions, accommodation and meals to be organised. If participants do not complete the survey they will not be able to attend the Festival.
  • The National Team will remind participants that they must complete the Festival Registration Survey right up to the deadline. This year to allow competitors to register for the festivals as soon as they have qualified we will be opening our surveys from the start of the year.
  • Deadlines: 13th June 2018 for July Festival and 22nd August 2018 for the September Festival.

Appendices

Appendix 59 - Regional Attendance Spreadsheet

Appendix 60 - Commitment record